Being a part of mortgage industry, you might be well aware of heavy paperwork involved all the processes. This data is sensitive in nature and needs to be arranged properly before the loan is funded by lenders. For lenders, it’s a challenging task to deal with this sensitive data stored in disorganized formats, files, and locations. If not handled efficiently, it may lead to errors, discrepancies, and data corruption, which in turn, makes the whole situation worse. Document stacking and indexing is the ideal solution to manage all these challenges. Document stacking is referred to the order in which loan documents, submitted by the applicant, are stored in a legal-sized folder. Documents were stored in a specific sequence, making it easier for the loan processor to search for a document in case if he required to refer to a document. With the advent of computers, though digitization has taken place the sequence or ‘stacking’ remains the same.

Our Document Stacking and Indexing Services

Mortgage processing is a complicated process. From the stage of loan origination till settlement and closure multiple documents cross hands, there are varied information requests from submitted documents or the need for a new set of documents. Fortunately, you can win over all these issues by outsourcing mortgage indexing and data extraction services to a specialized vendor who can take care of all your document indexing needs. We leverage our vast experience in the mortgage industry and combine it with modern day technology like OCR and single document classification taxonomy system to provide lenders with a single stop solution to handle all document indexing needs.

Our services enable you to digitize, store and track loan related files from loan origination to loan modifications stage. Our talented professionals leverage the single document classification taxonomy system and OCR to speed up the data indexing, extraction, and validation process. As a renowned mortgage indexing and data extraction services company, we enable you to focus on core business functions by ensuring data security and accuracy with all your business-critical documents. Our indexing services are designed to help you reduce file storage space and improve process related workflows. We provide best-in-class mortgage support solutions to lenders, brokers, SMBs, and large business organizations alike.

Stacking and Indexing Process

Forms Processing

The standard mortgage loan approval process initiates with filling out the application form 1003. Once the customer has filled out form 1003, our team will start digitizing the application along with other supporting documents like W-2 forms, credit evaluation reports, and pay stubs, etc. Our robust document management system is designed to eliminate any discrepancies or mistakes, which in turn, improves the pace of the mortgage process. By digitizing mortgage documents, we not only make the process transparent but also compliant with the regulatory guidelines.

Document Indexing

Indexing and naming is key process to maintain high degree of accuracy in mortgage documentation. Our team uses naming conventions like customer name, property information, credit check status, loan approval status and servicing status to classify customer data accordingly. This helps our experts in streamlining the complex process of document categorization, classification, and maintenance.

OCR Process

Our technology intense process like optical character recognition (OCR) efficiently reads texts from documents. With OCR we make data capture process more streamlined and well defined. With our streamlined data indexing services, you can significantly reduce operational costs without letting quality take a backseat. Our experts liaise with you to identify the areas of the digitization process where manual intervention can be reduced. At the end we create document summery which provides easy view for all customer mortgage loans in various stages of approval. This document summery will help you make informed decisions and will also speed up the process of loan closure.